Job Description
Responsibilities:
- Provide high-level administrative support to various members of the team that includes senior management.
- Coordinate domestic and international travel, including airfare, hotel arrangements, and ground transportation for team members via Concur.
- Maintain team’s calendars, schedule all meetings and conference calls, field e-mails and phone calls, handle meeting conflicts, coordinate conference room space internally.
- Client interaction with high-level executives; act as liaison with clients and their assistants.
- Manage multiple calendars while anticipating needs for team members.
- Prepare and submit expenses via SAP Concur and travel desk.
- Coordinate internal and external meetings and conference calls.
- Meet and greet visitors and clients, help arrange catering when necessary.
- Work with the events team to coordinate internal and external events.
- Work remotely with team members when they are traveling.
- Coordinate print and production of documents and materials on occasion.
- Act as back-up for other Administrative Assistants as necessary.
- Maintain office supply stock.
Required Background/Skills:
- Experience using SAP Concur preferred.
- Experience working in a high-pressure trading floor environment preferred.
- Highly motivated, proactive self-starter
- Excellent verbal and written communication skills.
- Superior time management, organization, and adaptability skills with a strong attention to detail.
- Quick learner with the ability to multi-task.
- Ability to deal with confidential information with a high level of discretion.
Minimum Requirements:
- Bachelor’s Degree.
- 2-5 years of administrative experience preferred.
- Strong computer skills with proficient knowledge of MS Outlook, Word, Excel, and PowerPoint.
Primary Location Full Time Salary Range of $85,000 - $100,000.