Executive Assistant to the Managing Partner

Job Title: Executive Assistant to the Managing Partner

Company: BVVC (Bravo Victor Venture Capital)

Location: Hinsdale, IL (Hybrid)

Employment Type: Full-time

Function: Operations, Events, Executive Support

Industry: Venture Capital & Private Equity, Defense & Space, Technology

Compensation: $60,000 - $80,000

Bonus: Discretionary annual bonus; e.g., firm performance, individual metrics, event success; this can range from 5–25% of base salary

Carry: Earned carry options available after establishing trust and tenure—often starting around years 2–3

ABOUT BVVC:

Bravo Victor Venture Capital, or "BVVC," is an inception-seed to Series A venture capital firm dedicated to national security technologies. Headquartered in Chicago, IL (Hinsdale), with critical operations across the United States, we are committed to reaffirming America's position as the global leader in frontier software, hardware, and advanced manufacturing technologies across critical must-win battlegrounds. Our primary deal filter provides first-look access to U.S. Special Operations Forces (SOF), broader defense and Intelligence Communities (IC), and large commercial markets vital to national security, offering state-of-the-art, real-time prototypes and acting as a Fund in the Field™. Through proprietary risk mitigation strategies, our unique team and approach combine traditional venture investments with early-growth small-cap to middle-market M&A, maximizing investor outcome potential, bolstering economic vitality, and enhancing the national security of the U.S. and its Allies globally.

Our Vision

We imagine a world where our way of life feels safe.

We know this ideal is, in reality, unattainable—and that our world will never be truly safe. That’s exactly why our institution must exist, thrive, and win. American ingenuity and risk-taking have inspired the world for nearly two and a half centuries. Unreasonable people willing to break the status quo have created the greatest innovations in human history.

Our Mission

To find, fund, and follow-on with mission first founders so the United States and our Allies win.

We define Mission as our just and worthy cause—what drives us. It is our unique contribution to the world: a set of actions we aim to practice better than anyone, past, present, or future.

The impact of this contribution is embodied in our definition of “mission-first”: Founders building technologies that advance the national security interests of the United States and our allies—so that they win.

When we invest in the safety of our citizens, they feel protected—and when they feel protected, they are truly free to build the lives they love. When Americans thrive, the world thrives.

Our Values

We define values as our highest ideals, which inspire our thinking and guide our actions in the world.

To Protect, Seek Truth, Practice Artistry, Act Boldly, Exemplify Trust, Earn Everything

ROLE OVERVIEW:

The Executive Assistant is a strategic and operational leader responsible for curating and elevating every touchpoint across BVVC’s internal and external ecosystem. This person will drive a best-in-class experience strategy that amplifies the Managing Partner’s effectiveness, enhances our investor and founder relationships, and activates our brand through unforgettable events and engagements. This role is operationally central and brand-defining. The Executive Assistant will steward the BVVC network with precision, energy, and patriotic conviction.

KEY RESPONSIBILITIES:

Executive Office Operations

• Calendar & Scheduling – Oversee all aspects of the Managing Partners’ schedule, including travel, LP and CEO relationships, and critical high-profile meetings and events.
• Proactive Support (Mind Reader Wanted) – Anticipate the Managing Partner’s needs (upcoming travel, time buffers, dinner reservations, lunches, etc.), ensuring seamless day-to-day operations. Always remain three weeks ahead of the Managing Partners' schedule.
• Authority to Move Out– Able to make informed judgments on behalf of the Managing Partner when urgent decisions need to be made.
• Meeting Coordination – Generate notes, agendas, and calendar invites for all meetings; manage follow-up actions on behalf of the Managing Partner.
• Board Meeting Logistics – Coordinate with CEOs/Founders of portfolio companies for board meetings; host and handle all Managing Partner associated logistics and material preparation.
• Inbox Management – The Managing Partner keeps a zero Inbox at all times; speedy response times matter greatly, and supporting this fast-paced communication style is a critical task
• CRM Input & Maintenance – Track detailed notes and summaries from Managing Partner’s calls, meetings, and emails into CRM
• Expense Reconciliation – Partner with BVVC’s Principal to complete and reconcile monthly expenses for the Managing Partner.
• Visitor Relations – Greet founders, CEOs, LPs, investors, fund managers, and executives on behalf of the Managing Partner, ensuring a professional, warm, and welcoming environment.

Community Leadership and Network Growth

• Annual Events Calendar – Lead the planning, promotion, and execution of BVVC’s 20+ core events annually, in partnership with the Managing Partner.
• Strategic Planning – Support and organize Managing Partners' long-term vision execution of events calendar and annual execution strategy.
• End-to-End Execution – Coordinate event operations, logistics, and communications (pre-event, on-site, post-event) in line with BVVC’s Event Standard Operating Procedures.
• Attendee Curation – Carefully manage attendee lists, invitations, and RSVPs, ensuring alignment with BVVC’s high-caliber network across our C3 categories: Capital, Customers, and Community.
• Vendor Coordination – Collaborate with venues, suppliers, and service providers to deliver seamless event experiences.
• Marketing Collateral – Create social posts, attendee bio books, name badges, sponsor signage, and other relevant materials for each event.
• Budget & Sponsorship – Adhere to allocated budgets and coordinate with the Managing Director to secure spot sponsorships when appropriate.
• Post-Event Engagement – Develop a robust post-event engagement plan, send recaps to attendees, collect feedback, track engagement data, and coordinate next steps with the Managing Partner.

Marketing Communications and Relationship Data

• CRM & Database Management – Record, track, and maintain accurate event attendee data and membership lists for ongoing marketing and communication touchpoints.
• Mailing List Maintenance – Keep all mailing lists current to ensure accurate and effective outreach.
• Website & Event Page Updates – Regularly maintain BVVC’s website and event pages.
• Content Creation & Distribution – Serve as a content lead to promote events, post recaps, and distribute collateral across marketing channels.
• Newsletter Contributions – Collaborate with the team to create member newsletters, providing relevant event highlights and updates.

MINIMUM QUALIFICATIONS:

• Experience & Education – 2–4+ years in executive operations, event strategy, or high-trust support roles, ideally in venture capital, tech, or defense sectors. Proven experience navigating complex stakeholder environments and owning high-visibility, fast-moving priorities is essential.
• Technical & AI Proficiency – Highly skilled in MS Office Suite, G-Suite, HubSpot (or other CRMs), and AI tools such as OpenAI and Grok to streamline strategic workflows, content generation, marketing, and fund communications.
• Executive Presence & Operational Judgment – Exceptional verbal and written communication skills, high emotional intelligence, and interpersonal savvy. Demonstrates sound judgment, confidentiality, and discernment in high-stakes environments, while maintaining precision and focus across competing priorities in a fast-moving, detail-driven setting.
• Mission Alignment – Deep resonance with the values, mission, and patriotic purpose of BVVC, with interest in venture capital communities and the national security innovation ecosystem.
• Location & Availability – Based out of our Hinsdale office 4–5 days/week; flexible remote work possible after trust and a solid relationship foundation are established. (24-minute reverse commute from Chicago to the Hinsdale train stop)
• Deep Humility & Gratitude – Obvious sense of respect for our U.S. Special Operations and U.S. Intelligence Communities for all they have sacrificed on our behalf.

Why Join BVVC?

• High-Impact Role: Lead the strategic engagements that define the BVVC brand and steward a patriotic venture capital firm at the intersection of innovation and national security.
• Elite Team: Work alongside exceptional operators and leaders committed to advancing innovation across U.S. national security technologies.
• Dynamic Culture: Join a fast-paced, team-first meritocracy rooted in trust, values, and mission-driven excellence. We prize agility, humility, creativity, and initiative—and empower team members with real-time decision-making and continuous improvement in an execution-focused environment.
• Professional Growth & Career Trajectory: Work alongside a highly accomplished team and gain immediate exposure to a tier-one venture capital ecosystem, with visibility and influence across the most consequential networks in technology, capital, and defense.

We invite you to apply if you’re driven by patriotic purpose, energized by execution, and experienced in leadership.

Please send your resume and a brief cover letter detailing your fit for the Executive Assistant role to leyla@bv.vc.

We look forward to learning more about your work and life!

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person