Job Description
Private Wealth Management | San Francisco, CA
Administrative Assistant
Job Summary & Responsibilities:
- Provides administrative support to Partner & Region Head for Private Wealth Management San Francisco in a complex team environment
- Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and related logistics.
- Handles highly confidential and sensitive information with the utmost discretion.
- Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
- Coordinates logistics for PWM client calls & meetings; responds and follows up on requests in a timely manner.
- Coordinates a high volume of domestic and international travel arrangements, including visa procurement, and processes expense reports in timely manner.
- Prepares and distributes correspondence, agendas, letters, reports or other documents as requested.
- Supports the onboarding of new hires with the Business Unit Manager across the region.
- Organizes and ships materials to clients as needed. Responds and follows up on client requests.
- Orders office supplies & inventory as requested.
- Works with conference and catering services for client engagements as needed.
- Maintains understanding of firm policies and can handle certain issues independently.
- Responsible for participation in general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects, facilities management and/or event planning.
Qualifications:
- Experience supporting high level executive(s) in a complex environment, preferably in financial services, private sector or government.
- Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
- Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
- Extreme attention to detail and organizational skills, with ability to prioritize tasks.
- Quick learner and self-starter with excellent anticipation skills.
- Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
- Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
- Highest degree of integrity, professionalism, and diplomacy is required.
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
- Familiar with expense platforms such as SAP Concur
- Supportive team player with a positive attitude.
- Ideal candidate has at least 5+ years of experience.
Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.
Salary Range
The expected base salary for this San Francisco, California, United States-based position is $65000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.